Wrapping Up The Night: How to Close Up a Bar Guide

How to Close Up a Bar: Tips for a Stylish Finish

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As the night winds down and the final “last call” rings out through the bar, bartenders switch gears from mixing drinks to learning how to close up a bar properly. This crucial task isn’t just about turning off the lights; it’s an art that requires meticulous attention to detail, careful cleaning, and smart teamwork. Let’s dive into how to close up a bar with precision and ease.

1. Post-Closing Preparation

   Before diving into the detailed steps, it’s essential to prepare for the tasks ahead. Knowing how to close up a bar smoothly starts well before the last customer leaves.

   Clear Remaining Orders

   • Last Call for Service:

     As closing time approaches, inform your patrons politely about last call. This gives them a heads-up to wrap up their orders while you prepare the bar for the night’s end. Be clear about the cut-off time and serve drinks efficiently so you can move into the next stage: cleaning:

     • Announce Last Call: A courteous heads-up is key. Politely inform your patrons that last call for drinks is approaching. This gives them ample time to place a final order or finish their current beverages.

     • Serving with Efficiency: Once last call is announced, prioritize serving any remaining orders efficiently. This ensures everyone gets a chance to quench their thirst before closing time.

     • Cut-Off Time Clarity: Be clear and consistent about the cut-off time for new orders. This avoids any confusion or frustration for customers who might arrive just after last call.

     Clearing the Decks for Cleaning:

     Once the final round is served, focus on clearing out remaining glasses and dishes from the tables. It’s a good habit when you’re learning how to close up a bar because it helps to prepare for the major cleanup ahead. Collect everything in one go, and you’ll set up a smoother, faster transition for your cleaning crew.

     • Tabletop Transformation: Collect any remaining glasses, plates, and napkins from the tables. This allows for a speedy and efficient cleaning process once the bar is closed.

     • Empty Ashtrays (if applicable): If your bar allows smoking in designated areas, ensure all ashtrays are emptied and properly disposed of.

     • A Head Start for Cleaning Crew: By clearing the tables and ashtrays, you’re giving the cleaning crew a head start on their nightly tasks. This ensures a clean and fresh atmosphere for the next day’s opening.

     These closing procedures ensure a smooth transition from a bustling bar scene to a prepared space for cleaning. By effectively communicating last call, serving efficiently, and clearing the tables, you’re setting the stage for a seamless handover and a sparkling clean bar come morning.

   Communicate with Staff
   Teamwork is vital when figuring out how to close up a bar properly. Divide tasks based on each team member’s strengths. Make sure someone is handling cash, another person is cleaning glassware, and someone else is responsible for wiping down surfaces. Clear communication ensures that everyone knows their role, minimizing the chance of overlooked tasks.

   • Dividing and Conquering:

     Imagine your closing routine as a complex puzzle, and your staff members are the key pieces. Here’s how to delegate tasks effectively:

     • Strengths and Skills: Consider your team members’ strengths and assign tasks accordingly. Is someone a whiz at cash handling? Perfect, assign them to count the register. Does another staff member have an eagle eye for detail? Delegate the cleaning of glassware to them.

     • Fair Distribution: Ensure a fair distribution of tasks. Don’t overload one staff member while another twiddles their thumbs. Aim for a balanced workload that leverages everyone’s skills and minimizes burnout.

     • Clear Communication: Once tasks are assigned, verbally communicate them to each team member. Be clear, concise, and specific about what needs to be done and by when.
       
       

     Ensuring Clarity Through Communication:

     Effective communication is the glue that holds a successful closing routine together. Here’s how to ensure everyone’s on the same page:

     • Team Huddle: Before diving into closing tasks, take a few minutes for a quick team meeting. Review the assigned tasks, answer any questions, and address any specific concerns.

     • Open Forum: Encourage open communication during the meeting. This allows team members to clarify any doubts or suggest alternative approaches for specific tasks.

     • Transparency is Key: Be transparent about timelines and expectations. Knowing how much time they have for each task allows staff members to prioritize and work efficiently.

   Secure Valuables
   Learning how to close up a bar includes securing all cash, tips, and inventory. Properly count and store all money and tip jars to avoid discrepancies. Check inventory levels to know what needs to be restocked or ordered, ensuring you start the next shift prepared.

   • Store Cash and Tips: Safely store cash, tips, and personal belongings in designated areas to prevent loss or theft during closing procedures.
   • Secure Personal Items: Ensure all staff members’ personal items are safely stored away.

   Check Inventory Levels

   • Final Inventory Count: Take a final inventory count to assess stock levels and identify any items that need to be restocked or reordered for the next shift.
   • Update Inventory Records: Record any discrepancies or items that need immediate attention.
     
      

   Cleaning and Sanitization

   The backbone of knowing how to close up a bar is ensuring everything is spotless. Start by clearing away debris, cleaning glassware, and wiping down surfaces with disinfectant. Don’t overlook the ice bins, soda dispensers, and high-touch areas like door handles or POS systems. Clean the bar top, sweep, and mop the floors, ensuring every corner is hygienic and ready for the next day.

   Clear and Wipe Down Surfaces

   • Clearing the Decks:

     The first step to a sparkling clean bar is to remove any lingering remnants of the night’s revelry. Here’s how to tackle the debris:

     • Bus It Up: Grab a bus tub and make a thorough sweep of the bar area. Collect any empty glasses, bottles, napkins, straws, or other debris left behind by patrons. Pay particular attention to tabletops, counters, and the bar itself.

     • Spills and Sticky Situations: Don’t forget about spills! Address any mishaps with a damp cloth and an appropriate cleaning solution. For sticky surfaces, a dedicated degreaser might be necessary.

     • Empty Ashtrays (if applicable): If your bar has a designated smoking area, ensure all ashtrays are emptied and disposed of properly.

     By diligently clearing debris and spills, you’re creating a clean foundation for the next stage of the cleaning process.

     Sanitizing for a Safe and Fresh Start:

     A clean bar goes beyond just looking tidy; it’s about maintaining hygiene and preventing the spread of germs. Here’s how to sanitize all surfaces effectively:

     • Disinfectant Duo: Arm yourself with a trusty disinfectant cleaning solution and a set of microfiber cloths. Microfiber cloths are ideal for sanitizing surfaces as they trap dust and germs without leaving streaks or lint.

     • Wipe Down Thoroughly: Starting from the bar top, systematically wipe down all surfaces that come into contact with patrons or food and drink. This includes countertops, tables, chairs, shelves, and even condiment dispensers.

     • Don’t Forget the Extras: Pay attention to often-overlooked areas that harbor germs. This might include light switches, doorknobs, ice bins, and the soda gun dispenser.

   Clean Glassware and Equipment
   Part of knowing how to close up a bar includes properly shutting down and securing all equipment. Power down the POS system and adjust refrigeration units if needed. Be mindful of equipment like beer taps, ensuring they are cleaned and shut off properly to avoid unnecessary wear or contamination.

   • Wash and Sanitize: Wash and sanitize all glassware, utensils, and bar tools to ensure they are free of residue and ready for use in the next shift.
   • Inspect for Damage: Check for any damaged or chipped glassware and remove them from service.

   Empty Trash Receptacles

   • Dispose of Trash: Empty all trash and recycling bins, and replace liners to prevent odors and maintain cleanliness.
   • Check for Leftover Items: Ensure no items are left behind in the bins that could cause issues later.

   Sweep and Mop Floors

   • Remove Dirt and Debris: Sweep the floors to remove dirt, spills, and debris.
   • Mop with Sanitizer: Mop the floors with a sanitizing solution to ensure a clean and safe environment for staff and patrons.

   Sanitize Restrooms

   • Clean Fixtures: Clean and disinfect restroom facilities, including toilets, sinks, and mirrors.
   • Restock Supplies: Ensure that restrooms are restocked with essential supplies such as soap, toilet paper, and paper towels.

   Closing Procedures

   With the cleaning process underway, it’s time to tackle the essential closing tasks to wrap up the night:

   Cash Handling

   • Count Cash Drawers: Count the cash drawers and reconcile sales transactions, ensuring accuracy and accountability for all financial transactions.
   • Prepare Deposits: Prepare the cash deposits for the next day’s banking.

   Settle Tabs and Bills

   • Just like a good book needs a satisfying ending, your shift requires a clear and accurate closing of the cash register. Here’s how to ensure a smooth financial handover:

     • Finalize Remaining Payments: If there are any lingering customers settling their bills, process their payments efficiently. This might involve accepting cash, credit cards, or finalizing any open tabs.

     • Receipts and Change: Always provide customers with receipts for their transactions. This ensures accuracy and transparency. Additionally, double-check that you’re providing the correct change for cash transactions.

     • Cash Drawer Harmony: Once all payments are processed, meticulously count the cash drawer contents. Ensure the amount matches the sales totals for the night. Following your bar’s cash handling procedures is crucial for maintaining accurate financial records.

     Tying Up Tab Ends:

     Open tabs can create confusion and discrepancies. Here’s how to ensure a clean financial slate:

     • Close Out All Tabs: Before calling it a night, ensure all open tabs are closed out and settled. This might involve collecting payment from the customer or transferring the tab to another form of payment, such as a house account.

     • Communicate Clearly: If there are any outstanding tabs that need to be addressed later, make a clear note for the opening staff. This ensures smooth continuity and avoids any confusion come morning.
       
       
       

   Secure Liquor and Supplies

   • Liquor Lockup:

     Securing your liquor is another critical aspect of learning how to close up a bar. Lock up the bottles, storage cabinets, and even refrigerators to prevent theft or spoilage. For perishables like garnishes or mixers, use airtight containers to keep them fresh for the next shift.

     • Cabinet Caution: Lock up all liquor cabinets, ensuring every bottle is safely secured behind a sturdy door. Double-check that all locks are engaged and functioning properly.

     • Fridge Fort Knox: Those gleaming refrigerators behind the bar aren’t just for keeping things cool; they’re also mini-vaults for your chilled spirits. Lock the refrigerator doors to prevent unauthorized access.

     • Storage Smarts: Don’t forget about your backroom storage areas. Whether it’s a separate room or a designated cabinet, ensure these areas are securely locked to prevent any pilfering.

     Preserving Perishables:

     Liquor isn’t the only thing that needs safeguarding. Here’s how to ensure your perishable supplies stay fresh and usable:

     • Proper Containerization: Fruits and vegetables used for garnishes or cocktails should be stored in airtight containers within designated refrigerators. This prevents them from drying out or absorbing unwanted odors.

     • Labeling Love: Clearly label all perishable items with the date they were opened or prepared. This helps with stock rotation and ensures you’re always using the freshest ingredients.

     • First In, First Out: Employ the “first-in, first-out” (FIFO) method for perishables. Use the older items first to prevent spoilage and waste.

   Shut Down Equipment

   • Just like superheroes need to recharge, so does your bar’s equipment. Here’s how to power down for the night:

     • POS Power Down: The Point-of-Sale system, the beating heart of your financial transactions, needs a nightly rest. Shut it down according to your specific system’s procedures. This might involve closing out cash drawers, performing end-of-day reports, and powering off the terminal.

     • Fridge Farewell: Refrigeration units deserve a break too. Depending on the type of equipment, you might need to adjust temperature settings for overnight storage or completely power them down if they’re not in use. Consult your owner’s manuals for specific instructions to optimize energy use and prevent unnecessary wear and tear.

     • Lights Out, Music Off: Lights and sound systems add a certain ambiance during operating hours, but they’re energy guzzlers at night. Turn off all unnecessary lights and power down the music system. This simple step can significantly reduce your energy consumption overnight.

     A Shutdown with Care:

     A proper shutdown goes beyond simply flipping a switch. Here’s how to ensure a smooth transition:

     • Check Settings: Certain equipment, like refrigerators or display freezers, might require specific temperature adjustments for overnight storage. Following the manufacturer’s recommendations ensures optimal performance and energy efficiency.

     • Empty and Clean (When Applicable): For some equipment, like ice machines or draft beer systems, a nightly cleaning and emptying routine might be necessary. Following these procedures prevents clogs, mold growth, and ensures everything is fresh and ready to go come morning.

   Lock Up Premises

   • The last call has been rung, the ice bins are emptied, and the bar gleams with post-shift cleaning. But before you call it a night and head out for some well-deserved rest, there’s a crucial step: transforming your bar from a lively hangout into a fortress of security. Here’s how to ensure a safe and secure closure:

     Fortress Bar: Securing Entry Points

     Imagine your bar as a treasure chest overflowing with goodies, and tonight, you’re the guardian. Leaving any entry point unsecured is like leaving an invitation for trouble. Here’s what a thorough security sweep entails:

     • Door Duty: Every single door, from the front entrance to the storage room out back, needs a meticulous inspection. Ensure all are firmly shut and securely locked. Don’t be afraid to double-check – a single unlocked door can be a major security lapse.

     • Window Watch: Windows are potential entry points too. Make sure all windows are shut tight and locked. If your bar has any fire exits with breakaway windows, ensure they are properly secured according to fire codes.

     • Extra Attention to Vulnerable Spots: Pay special attention to any vulnerable areas, such as back doors, fire exits, or loading docks. These areas might have additional security measures like secondary locks or security grates. Double-check that these are properly engaged for an extra layer of protection.

     Activating the Alarm System: Just like securing the doors and windows, activating the alarm system is non-negotiable. Here’s how to make sure your electronic guardian is on duty:

     • Double-Check Functionality: Walk through the bar and ensure all zones of the alarm system are armed. Most systems have a visual indicator to confirm that everything is set.

     • Test the Siren (Discreetly): Some alarm systems allow for a silent test mode. If yours does, consider giving it a discreet test to ensure it’s functional. A loud alarm blaring in the dead of night might wake the entire neighborhood, but a silent test allows you to verify everything is working properly.

     • Post Signage (Optional): Having a visible security alarm sign near the entrance can deter potential intruders in the first place.

     By following these security measures, you’re not just protecting the bar’s inventory and equipment; you’re also creating a safe environment for your colleagues and yourself. So take that extra minute to secure every entry point and activate the alarm system – it’s a small investment that yields big security benefits.

   Final Checks and Reflection

   As the night comes to a close, take a moment to reflect on the shift and complete final checks before leaving:

   Review Closing Checklist

   • Running Through the List: Grab your trusty checklist, the roadmap to a secure and successful closure. Methodically go through each item, ensuring every task has been completed to your satisfaction. Did you remember to lock all the doors and activate the alarm? Is the bar area sparkling clean and free of spills? Did you empty the trash and take out the recycling? A meticulous review ensures no detail is missed.

     Tying Up Loose Ends: Chances are, during the review, you might spot a task that wasn’t completed or requires a quick fix. Maybe a back door needs a deadbolt check, or a floor mat needs to be replaced. Don’t leave these outstanding items for the next shift to deal with. Address them immediately, ensuring a smooth handover and a frustration-free experience for your colleagues.

     Peace of Mind for Everyone: A final checklist review offers peace of mind. You can leave the bar knowing you’ve done everything necessary for a secure closure. It also shows your commitment to a well-run establishment and a collaborative work environment. Your attention to detail ensures a safe and organized space for the next shift to start their day.

   Check Personal Belongings

   • Remember What You Brought: A long shift can make you forget the simple things. Before everyone scatters, take a moment to gather any personal items you brought with you. This includes wallets, purses, phones, jackets, and anything else you stowed away during your shift. A quick scan of the bar area, the locker room, and even the break room can ensure you don’t leave anything behind.

     Helping Others Do the Same: While remembering your own stuff is important, a friendly reminder to colleagues can prevent unnecessary scrambling later. A quick “don’t forget anything in the lockers!” or a “heads up, check under the bar for lost phones” can save someone a future headache.

     A Clean Slate for the Next Shift: Leaving the bar free of personal belongings ensures a clean slate for the next team. A clear workspace allows the opening crew to start their shift efficiently and avoid wasting time searching for misplaced items.

     By following these simple steps, you can ensure a complete and hassle-free closure. Saying goodbye to your colleagues with appreciation, retrieving your belongings, and leaving the bar ready for the next shift – these final touches contribute to a well-oiled bar operation and a positive work environment for everyone. So, the next time you close down the bar, remember – a successful night goes beyond serving drinks; it’s about the small details that make a big difference.

   Say Goodnight

   • A Heartfelt Thanks: A simple “thank you” can go a long way. Take a moment to genuinely thank your coworkers for their hard work during the shift. Acknowledge the challenges you tackled together and express your appreciation for their support. Mention specific instances where their help made a difference, whether it was a bartender jumping in to clear tables or a server going the extra mile to resolve a customer issue.

     Highlighting Teamwork: Running a bar is a team effort, and recognizing that reinforces a sense of camaraderie. Express how their individual contributions came together to create a smooth and successful night. Maybe the kitchen staff kept the food orders flowing despite a rush, or the security team maintained a safe and welcoming environment. By acknowledging these combined efforts, you create a positive and collaborative work atmosphere.

     Setting the Tone for the Future: A sincere expression of gratitude can set a positive tone for future shifts. It shows your colleagues that their hard work is valued, motivating them to continue delivering exceptional service. Building a team environment built on appreciation makes coming to work a more enjoyable experience for everyone.

   Lock Up and Depart

   • The last call has rung, the final drink has been poured, and it’s time to lock up for the night. But before you call it a day and head out, there are a few crucial steps every responsible bartender must take to ensure a safe and secure closure.

     Fortress Bar: The Final Lock Check

     Think of your bar as a fortress, and tonight, you’re the gatekeeper. A thorough final lock check is your security armor. Here’s what it entails:

     • Door Duty: Every single door, from the front entrance to the back storage room, needs a meticulous inspection. Ensure all are firmly shut and securely locked. Don’t leave anything to chance – a single unlocked door can be an open invitation for trouble.

     • Alarm Activation: Just like securing the doors, activating the alarm system is non-negotiable. Double-check that all zones are armed and the system is functioning properly. A good alarm system deters potential intruders and provides valuable peace of mind.

     • Patrolling the Perimeter: A quick walk around the exterior of the building is a wise move. Look for any signs of forced entry or suspicious activity. An extra set of eyes can go a long way in preventing problems before they happen.

     Safety in Numbers: Exiting Together

     Security doesn’t end at the locked doors. Ideally, you shouldn’t leave the bar alone, especially late at night. Here’s why:

     • Strength in Numbers: There’s safety in numbers. Leaving the bar with a colleague or security guard deters potential troublemakers and ensures you have someone to watch your back.

     • Peace of Mind: Walking to your car or the nearest public transport stop alone, especially late at night, can be nerve-wracking. Having company eases those anxieties and allows you to head home feeling safe and secure.

     By following these simple yet crucial closing procedures, you’re not just protecting the bar’s inventory and property; you’re also ensuring your own safety and the safety of your colleagues. So, the next time you close down the bar, remember – a secure closure and a buddy system are the perfect ingredients for a well-deserved and worry-free goodnight.

Conclusion:
Closing the bar is a critical responsibility for bartenders, requiring attention to detail, teamwork, and efficiency. By following a comprehensive closing checklist and maintaining a focus on cleanliness and security, bartenders can ensure a smooth transition from the hustle and bustle of the night to a peaceful close. So, the next time you find yourself behind the bar at closing time, remember these tips and tricks to end the night on a high note. 

Thanks for joining us behind the bar! Whether you’re crafting for yourself or shaking things up for friends, remember: it’s not just about the drink, but the memories we make while we sip. Keep experimenting, keep pouring with love, and don’t forget to check back at Shake, Sip, Serve for more inspiration. Cheers to the next round!
Your Favourite Bartender KAD xo

Check out more :

What It Takes To Become A Rockstar Bartender
Bartenders duties responsibilities : The Life Behind the Bar.
Sparkling Service: Bartenders Keeping The Bar Area Clean
A Bartenders Guide To Inventory Management
Balancing Speed And Quality In Bartending
The Ultimate Bartender’s Guide To Opening The Bar Checklist
Wrapping Up The Night: Guide To Closing The Bar

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